OZH Event Management

1. Event Details

A unique Event ID is assigned automatically. Existing event identities are preserved.

Event NameEvent DateTime Zone (for example America/Chicago)

Start TimeEnd TimePickup Time

LocationDescriptionEvent NotesEmail Instructions

Primary ContactFind contact in Registration Directory

NamePhoneEmail

Secondary ContactFind contact in Registration Directory

NamePhoneEmail

2. Registration Experience

Experience

General: individuals and optional households. Children: guardian first. Family: adults and children together. All use the same registration engine. Published events keep their original experience to protect concurrent registrations. Duplicate the configuration to choose a different experience.

Public Pre-Registration

Enable submit-only Public Pre-Registration

Opens — date, time, seconds and explicit timezone offsetCloses — date, time, seconds and explicit timezone offset

Example: 2026-10-30T09:00:00-05:00. No remote reopening or automatic attendance. Explicit offsets avoid daylight-saving ambiguity.

3. Fields and Waivers

Custom Questions

Waiver

Require waiver acceptance for this event

Choose a reusable waiver

Waiver NameFull Waiver Text

Retirement blocks new selections only. Existing event selections and all historical text/acceptances remain intact. Review current usage before confirming.

Save a new or revised waiver to the library, then publish the event. IDs and versions are generated automatically. Previous text and acceptances remain unchanged.

Turn off Require waiver acceptance for events that need no waiver. Existing acceptance history is retained.

4. Email Confirmation Setup

Pre-Registration and Day-of Check-In confirmations are configured independently below. Only enabled registration workflows show their controls.

Sender not verified. Refresh email setup before activating delivery.

Add JPG/PNG flyers to the existing private Drive folder, then choose Find Uploaded Flyers. Select up to two flyers by name in each confirmation below. They appear directly below the confirmation banner, above the greeting. Private Drive previews and controlled test emails verify the actual images. PDF-to-inline conversion is deferred; existing attachments are preserved.

Send Test Email To

Delivery Status

Publish with actual delivery inactive, preview, and send a controlled test. Verify Accepted and the actual inbox before activating delivery. Accepted means MailApp accepted the call; uncertain sends require review and are never automatically resent.

5. Check-In, Checkout and Access

Enable Check-In Enable CheckoutAuthorized Pickup Verification

Automatic requires verification for Family children without restricting unrelated adults. Every-attendee verification requires the guardian-led Children experience.

Medical / Allergy Information

Collect Medical / Allergy Information

Require a medical/allergy response

Disabling collection preserves previously saved medical information.

Manage independent Volunteer/Event Admin PINs, PIN-free Volunteer access and authorized registration devices

Household selection and guest registration use the existing unified experience. Children require a responsible guardian; Family events retain explicit adult/child roles without age cutoffs. No separate household-disable policy exists in this release.

Credentials are never copied by event duplication. Configuration requires Master access; Event Admins retain their existing scoped operations.

5. Event Features

Enable Prize Drawing Enable Haircut Requests and Volunteer Queue

Enabled features appear only for this event. Prize Drawing uses currently checked-in attendees who have not checked out or already won. Disabling a feature preserves its recorded history.

6. Review, Preview and Publish

Event StatusNew Registration Admission

Inactive unpublishes admission but leaves safe checkout available. Archive and disabling checkout are blocked while attendees remain present. No action deletes data.

Review the impact above, then choose Publish to confirm. Existing registration, attendance and waiver safeguards still apply.

Published Configuration History